One platform for every expense, every grant and every report your institution depends on. Kept works alongside the cards and systems you already use, so nothing about your process has to change.
Live in an afternoon · No new card · No new systemFour steps. You only touch the last two.
Everything a grant-funded team touches between a card swipe and a filed report, in one place, built around the approver.
The card, the expense system and the chartfields are decided for you. The rules come from the funder. The follow-up falls on one person. That is who Kept is built for.
The approver's month, before and after Kept.
The person who signs off keeps every control. Everyone else just answers a message.
Card-and-expense platforms assume you can switch cards and systems. Grant-funded teams inside institutions cannot.
| CAPABILITY | Spreadsheets + chasing | Generic expense tools | Kept |
|---|---|---|---|
| Works with institution-issued cards and systems | |||
| Receipts collected in the team's chat | |||
| Follows up until every required field is complete | |||
| Remaining grant budget by category | |||
| Suggested grant for every charge, approver decides | |||
| Fills the expense report in Concur or Workday | |||
| Subscription owners and renewal alerts | |||
| Full trail: who said what, when, with the receipt |
No new card, no new portal. Kept collects everything on the team's side, then delivers it to your system of record in exactly the format that system expects.
Kept sits beside the systems your institution already audits. It adds speed on the team's side without moving a single control away from the approver.
Security documentation for IT and procurement available on request.Every cardholder on the team is included. Start with one card and grow from there.
No. Kept works from the bank alerts your card already sends and delivers finished expense reports into the system your institution mandates. Nothing is replaced, and nothing changes for cardholders.
Forward your bank alerts, add the team to a chat, upload your grant report. Kept is running the same afternoon, on the cards and systems you already have.